Executive Assistant

Job Introduction

Executive Assistant

Contract: Permanent 

Hours: 37.5 per week, but flexibility will be required by the position 

Location: Hallamshire Business Park, Sheffield S11 8HD

Recruiter: Claire Bonnett

The executive assistant will act as a partner to a select group of senior leaders (executive & VPs), supporting them as they lead critical growth, commercial and operational initiatives across the business. 

This role requires a high level of executive assistance with a focus on strong business acumen and confidence to support complex, cross-functional initiatives. You’ll be deeply embedded in the strategic priorities of the leadership team, helping translate strategy into action and ensuring momentum on key projects. 

The successful candidate will be highly organised, commercially aware, proactive and trusted, with the ability to manage confidential information and operate in a fast-paced environment. 

Key Responsibilities 

Executive & Calendar Management:

• Act as trusted right-hand and support to senior leaders, managing complex calendars 

• Anticipate priorities and proactively resolve conflicts, ensuring senior leaders are focused on high-value activity

• Prepare leaders for meetings with clear context, objectives and relevant insights

Travel & Logistics:

• Manage complex domestic and international travel arrangements, including flights and accommodation 

• Prepare detailed travel agendas aligned to business objectives, managing expenses

Commercial & Project support:

• Provide hands-on support to growth initiatives, operational improvements and cross-functional programmes 

• Assist with coordination of projects, planning cycles and leadership offsites

• liaise confidently with Finance, Product, Growth, Operations and other teams to gather information and progress actions

Communication & Stakeholder Management: 

• Act as a key point of contact for both internal and external stakeholders, representing leadership and the business with professionalism

• Screen and manage correspondence, prioritising critical commercial and operational matters 

• Draft, edit and quality check presentations and documentation, ensuring accuracy and commercial relevance 

Meeting Leadership: 

• Coordinate leadership and commercial meetings, preparing agendas, pre-reads and supporting materials

• Attend meetings where appropriate, capturing actions, decisions and commercial implications 

Process Improvement & Operational Excellence:

• Identify opportunities to improve ways of working, streamline executives’ time and enhance efficiency. 

Qualifications & Experience 

• Experience supporting senior leaders in a fast-paced, commercial environment (2-3 years)

• Proven experience supporting projects or commercial initiatives 

• Strong understanding of business operations, financial concepts and commercial priorities 

• Experience in coordinating multiple stakeholders and workstreams simultaneously 

Skills & Attributes 

• Exceptional organisational skills, with the ability to manage complexity and ambiguity 

• Good commercial awareness and confidence working with detailed information 

• Outstanding written and verbal communication skills

• Highly trustworthy, with discretion and integrity when handling information 

• Proactive and solutions-focused mindset with the confidence to challenge and influence 

•  Strong critical thinking skills, able to make sound judgment calls consistently 

Benefits

In return for everything you can bring, we can offer you an exciting role in a fast-growing and dynamic business, with plenty of career opportunities.

• A friendly, welcoming and supportive culture. We believe work should be fun and always put people before the process

• Diversity, inclusion and belonging - our Employee Network Program includes working groups for LGBTQ+, People of Colour, Disabilities (visible and invisible), Women in Tech and Working Parents.

• From day 1 - Westfield Health, 33 annual leave days per year (pro-rata) inclusive bank holidays, a "Me" day each year, a charity day each year, flexible working policy and Twinkl subscriptions.

• Quarterly company awards programme

• Seasonal events

• Referral scheme

• Company sick pay after 3 months of service 

• After probation - cycle-to-work scheme

• Long-term service reward - Life insurance, enhanced pension contribution, enhanced maternity pay, enhanced adoption pay and enhanced paternity pay, long service award, long service annual leave

Our Recruitment Process

Apply with CV and Cover Letter > Online meeting with recruiter > Interview in office with Exec Assistants > Final interview with Senior Leaders

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